5 ways healthcare IT can impede good communication & patient safety, and what we can do about it

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The frontlines of healthcare have been transformed over the last decade as electronic medical records have been rolled out across America. Unfortunately, information technology has yet to live up to its immense promise in healthcare­—a topic that I frequently write about. As somebody who has worked with every single major EHR on my travels, I am being brutally honest when I say not a single one has impressed me. There are huge obstacles to overcome with usability and efficiency. Of equal concern are the morale effects this is having on the hundreds of thousands of physicians toiling away for their patients. At a time of escalating physician burnout and job dissatisfaction, all current studies list the burdens of healthcare information technology as the number one daily contributor. At the crux of this problem are three fundamental gigantic flaws in how IT has been implemented at the medical frontlines: (i) The end-user of the product is viewed by the IT company as the hospital administration—not the physician who will actually be using it (imagine how bad the iPhone would be if they didn’t care about the end-user experience), (ii) Most EMRs have been built primarily as giant billing systems rather than patient care systems, and (iii) EMR systems are monopolies once installed and have almost zero incentive to improve after they’ve signed their multi-million dollar contract with the healthcare organization. Not only are monopolies bad for any kind of progress, but it’s also a very un-American state of affairs.

And even away from the problems with the actual technology itself, are also some real concerns with how the roll-out of healthcare IT can impair good and thorough medical care. Much of my current work focuses on this very intersection between IT and the human experience. Here are 5 concerning ways communication and patient safety can actually be impaired with ill-thought out computer systems:

1.Reviewing results

Electronic medical records present physicians with vast swathes of data, often redundant. Unfortunately, it’s become far too easy to mindlessly click on a box, import results into, for example, a progress note—without actually reading it and thoroughly reviewing what’s in front of you. In the days of the paper chart, doctors were forced to write down anything abnormal in their note. Not anymore. Remember that clicking a button does not necessarily mean that the human mind has processed and acted upon information.

2.Physician alert fatigue

In the new healthcare IT world, physicians are faced with a monumental number of continuous alerts appearing on the screen in front of them. Far too often to act upon properly. The threshold for all alerts needs to be carefully thought out (the same phenomenon exists for machines that beep every few seconds). After a while, any professional who already has a lot of work to do, simply starts ignoring them. I always draw a comparison with the airline industry, since so many “experts” in our field keep wanting healthcare safety to be like aviation safety. How safe would planes be if pilots kept having their workflow and concentration interrupted every few seconds with redundant alerts?

3.Computer-generated output

The computer print-out that we give to patients, is pretty terrible in most institutions! It could be a discharge summary, prescription list, or follow-up instructions. For the most part, it’s a mish-mash of machine speak, poorly designed, and not very eye-pleasing to read. Keep in mind too, that most of the time we are giving these hard copies to older patients. Common sense please. You can read about my suggestions for a great “Discharge Paperwork Makeover” here.

4.Failure to update 

I have lost count of the number of times I’ve reviewed something with a patient, and information which has been in the computer for a long time, turns out to be completely wrong. Because of the overwhelming bureaucratic burden that physicians face, it’s sometimes several visits before any doctor finally turns around, spends time with the patient and asks: “Is this the case?” or “Are you still taking Medicine X?”. Likewise, I have had large numbers of patients speak to me, concerned about information that has wrongly been stuck in the computer system for a while. My advice to any patient is to always make sure that what’s in the computer is correct, and double-check that your doctor isn’t mindlessly clicking boxes!

5.Time with patient

The amount of time that doctors spend with patients in direct patient care, is on life support. Some studies shockingly suggest as little as 10 percent of the day, with the majority of the rest typing and clicking away. It’s frequently 5 minutes with the patient, then 30 minutes documenting what just happened. Take that in, because in no other profession would one spend X amount of time practicing their art, and then 5X that amount of time documenting what just happened! In between all of the modern medical advancements and technology, we have somehow lost track of the most important part of the day: the doctor-patient interaction. That is sacred, and is the connection that lies at the center of all good healthcare. It’s terribly disheartening that due to modern electronic health records and their overwhelming burden, the “patient in the computer” is the one we are treating most of the time, and the real human being almost becomes an afterthought. Even during actual office visits, I’ve regularly heard patients complain to me about how their “Doctor hardly looks at them in the eye any more”. Appointment times are always being squeezed, with less and less of that time spent talking face-to-face. 

Over the years, I’ve probably met hundreds of technologists through my everyday hospital work, speaking and consulting engagements, and also at various conferences around the country. I am disappointed by the fact that so many seem either disinterested, or quite frankly, in denial, about the fact that healthcare IT needs to improve. The same goes for healthcare administrators. To improve the situation, IT companies and hospital administrations need to engage with frontline doctors. Note: that means the doctors who will be using the systems—not the ones who are de facto administrators or self-professed “IT experts” who don’t even work at the frontlines. Here’s what we need:

1.A simple acknowledgement from EHR vendors, IT experts, and healthcare organizations, that this is an issue that needs to be addressed urgently.

2.Dedicated department units or teams that engage frontline physicians (again I emphasize the word practicing physicians) to identify specifics in EMR systems that need to improve (such as user-interface and “click burden”). There are always a ton of simple tweeks that can be made to make life just a little bit easier for physicians.

3.Continuous feedback loops with EMR vendors to ensure rapid evolution towards ever more seamless technology.

Healthcare is a unique field. Solid communication and thorough clinical care are at its core. Technology is a wonderful thing, but all too often actually impairs communication in healthcare, rather than enhancing it. We need to do better, and I believe we can as long as technology is properly thought-out and implemented.

Having said all of the above, let’s pause for a moment to remember the tremendous benefits of healthcare IT in terms of rapid information retrieval, analyzing data, and potential for population health and research. The answers to the above problems do not lie with going back to pen and paper, any more than the answer to the first automobiles flunking wasn’t to go back to horse and cart. The answer is to improve healthcare IT and reconcile our systems with frontline clinical workflow. By working together, we can fulfill the enormous promise of healthcare IT and give our dedicated frontline professionals, and more importantly our patients, the technological future we deserve.

 

suneel

Suneel Dhand is a physician, author and speaker. He is co-founder at DocsDox and founder at DocSpeak Communications. Learn more about him here.

Follow Suneel on Facebook: www.facebook.com/DrSuneelDhand

Twitter: @SuneelDhand

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